Will “City Secretary” be Replaced By Robots? 🤔
Unknown Chance of Automation
Sadly, the research paper did not provide any information about this occupation. Maybe have a look at our directory?
Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
- The SOC (Standard Occupational Classification) code is 43-4031.02
☝️ Information based on the reference occupation “Municipal Clerks”.
Also Known As…
- Municipal Clerks
- Township Clerk
- Town Clerk
- Municipal Clerk
- Deputy Clerk
- Deputy City Clerk
- City Secretary
- City Recorder
- City Clerk
- Town Administrator
- Registration Officer
- Register of Wills
- Register of Deeds
- Recorder of Deeds
- Deputy Register of Deeds
- Deputy Administrator
Tasks for “City Secretary”
- Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
- Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
- Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
- Research information in the municipal archives upon request of public officials or private citizens.
- Provide assistance with events, such as police department auctions of abandoned automobiles.
- Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
- Issue public notification of all official activities or meetings.
- Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
- Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
- Prepare meeting agendas or packets of related information.
- Perform contract administration duties, assisting with bid openings or the awarding of contracts.
- Record and maintain all vital and fiscal records and accounts.
- Develop or conduct orientation programs for candidates for political office.
- Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
- Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
- Serve as a notary of the public.
- Prepare reports on civic needs.
- Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
- Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
- Coordinate or maintain office tracking systems for correspondence or follow-up actions.
- Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
- Maintain and update documents, such as municipal codes or city charters.
- Represent municipalities at community events or serve as liaisons on community committees.
Related Technology & Tools
- Dictating equipment
- Multiline telephone systems
- Touchscreen vote recording equipment
- Ballot marking systems
- Punch card voting systems
- Ballot marking devices
- Digital audio recorders
- Electric typewriters
- Notary public stamps
- Printing calculators
- Computer laser printers
- Personal computers
- Document shredders
- Mechanical lever voting machines
- Digital data input scanners
- Copy machines
- Laser facsimile machines
- Notary public seal presses
- Optical scan equipment
- Microsoft Word
- Microsoft Access
- Microsoft Excel
- Data Technologies Summit
- Data entry software
- Microsoft Office
- Work scheduling software
- Email software
- Microsoft Outlook