Will “Office Assistant” be Automated?

Core Skills & Abilities

• Check completed work for spelling, grammar, punctuation, and format.

• Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources.

• Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment.

• Reformat documents, moving paragraphs or columns.

• Collate pages of reports and other documents.

• Transmit work electronically to other locations.

• Gather, register, and arrange the material to be typed, following instructions.

• Manage schedules and set dates, times, and locations for meetings and appointments.

• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions, using a computer, word processor, or typewriter.

• File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.

• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.

• Print and make copies of work.

• Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.

• Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator.

• Adjust settings for format, page layout, line spacing, and other style requirements.

• Keep records of work performed.

• Search for specific sets of stored, typed characters to make changes.

• Use data entry devices, such as optical scanners, to input data into computers for revision or editing.

• Address envelopes or prepare envelope labels, using typewriter or computer.