Will “Correspondence Dictator” be Replaced By Robots? 🤔

Job Description

Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4021.00
• The Mean Annual Wage in the U.S. is $ 37,660.00
• The Mean Hourly Wage is $ 18.00
• Currently, there are 6,780 people on this job

☝️ Information based on the reference occupation “Correspondence Clerks”.

Also Known As…

• Correspondence Clerks
• Technical Clerk
• Office Technician
• Dispute Specialist
• Dispute Resolution Analyst
• Correspondent
• Correspondence Representative
• Correspondence Coordinator
• Correspondence Clerk
• Claims Correspondence Clerk
• Chargeback Specialist
• Suggestion Clerk
• Sales Correspondent
• Office Correspondent
• Membership Correspondent
• Medical Authorization Specialist
• Legislative Correspondent
• Fans Clerk
• Fan Mail Editor
• Dispute Resolution Specialist
• Customer Service Correspondence Clerk
• Correspondence Transcriber
• Correspondence Specialist
• Correspondence Review Clerk
• Correspondence Renew Clerk
• Correspondence Analyst
• Commercial Correspondent
• Collection Correspondent
• Authorization Representative
• Authorization Coordinator

Tasks for “Correspondence Dictator”

• Prepare records for shipment by certified mail.
• Present clear and concise explanations of governing rules and regulations.
• Prepare documents and correspondence such as damage claims, credit and billing inquiries, invoices, and service complaints.
• Submit completed documents to typists for typing in final form, and instruct typists in matters such as format, addresses, addressees, and the necessary number of copies.
• Type acknowledgment letters to persons sending correspondence.
• Confer with company personnel regarding feasibility of complying with writers' requests.
• Respond to internal and external requests for the release of information contained in medical records, copying medical records, and selective extracts in accordance with laws and regulations.
• Process orders for goods requested in correspondence.
• Complete form letters in response to requests or problems identified by correspondence.
• Gather records pertinent to specific problems, review them for completeness and accuracy, and attach records to correspondence as necessary.
• Ensure that money collected is properly recorded and secured.
• Compose correspondence requesting medical information and records.
• Read incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence.
• Obtain written authorization to access required medical information.
• Compile data from records to prepare periodic reports.
• Compose letters in reply to correspondence concerning such items as requests for merchandise, damage claims, credit information requests, delinquent accounts, incorrect billing, or unsatisfactory service.
• Maintain files and control records to show correspondence activities.
• Review correspondence for format and typographical accuracy, assemble the information into a prescribed form with the correct number of copies, and submit it to an authorized official for signature.
• Compute costs of records furnished to requesters, and write letters to obtain payment.
• Route correspondence to other departments for reply.
• Compile data pertinent to manufacture of special products for customers.

Related Technology & Tools

• Computer inkjet printers
• Document scanners
• Paper folding machines
• Computer laser printers
• Laser facsimile machines
• Microfiche viewing equipment
• Multiline telephone systems
• Copy machines
• Personal computers

• Imaging software
• Electronic health record EHR software
• Microsoft Word
• Microsoft Outlook
• Microsoft SharePoint
• Microsoft Office
• Data entry software
• SAP
• Microsoft Excel