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Job Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4161.00
• The Mean Annual Wage in the U.S. is $ 40,100.00
• The Mean Hourly Wage is $ 19.00
• Currently, there are 137,150 people on this job

☝️ Information based on the reference occupation “Human Resources Assistants, Except Payroll and Timekeeping”.

Also Known As…

• Human Resources Assistants, Except Payroll and Timekeeping
• Personnel Assistant
• Human Resources Technician (HR Technician)
• Human Resources Specialist (HR Specialist)
• Human Resources Representative (HR Representative)
• Human Resources Coordinator (HR Coordinator)
• Human Resources Consultant (HR Consultant)
• Human Resources Associate (HR Associate)
• Human Resources Assistant (HR Assistant)
• Administrative Assistant
• Workers Compensation Coordinator
• Time Study Clerk
• Temporary Help Agency Referral Clerk
• Staffing Assistant
• Staffing and Assignments Coordinator
• Personnel Technician
• Personnel System Manager
• Personnel Services Specialist
• Personnel Officer
• Personnel Clerk
• Personnel Associate
• Personnel Analyst
• Personnel Aide
• Identification Clerk
• Human Resources Team Member
• Human Resources Recruiter (HR Recruiter)
• Human Resources Information Systems Administrator (HRIS Administrator)
• Human Resources Clerk (HR Clerk)
• Human Resources Analyst (HR Analyst)
• Human Resources Administrator
• Human Resources Administrative Assistant
• Human Resource Specialist
• Enrollment Specialist
• Employment Specialist
• Employment Clerk
• Employment Assistant
• Compensation and Benefits Technician
• Civil Service Worker
• Civil Service Clerk
• Benefits Coordinator
• Benefits Clerk
• Benefits Administrator
• Assignment Clerk
• Agent-Contract Clerk

Tasks for “Human Resources Administrative Assistant”

• Inform job applicants of their acceptance or rejection of employment.
• Prepare badges, passes, and identification cards, and perform other security-related duties.
• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Arrange for in-house and external training activities.
• Select applicants meeting specified job requirements and refer them to hiring personnel.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Gather personnel records from other departments or employees.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
• Compile and prepare reports and documents pertaining to personnel activities.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
• Examine employee files to answer inquiries and provide information for personnel actions.

Related Technology & Tools

• Photocopying equipment
• Laser facsimile machines
• Desktop computers
• Photocopiers
• 10-key calculators
• Mainframe computers
• Scanners
• Document binding equipment
• Personal computers

• Human resource management software HRMS
• SAP ERP
• WebCT
• Human resources information system HRIS
• Microsoft Office
• Oracle PeopleSoft Enterprise Human Resources
• Google Docs
• ADP Enterprise HR
• Enterprise resource planning ERP software
• Microsoft Visio
• ADP Workforce Now
• Employee self-service software
• Calendar and scheduling software
• Microsoft Access
• FileMaker Pro
• Document management system software
• Microsoft Outlook
• Microsoft PowerPoint
• Oracle PeopleSoft
• Google Calendar
• Workscape HR Service Center
• Microsoft SharePoint
• Microsoft Internet Explorer
• Microsoft Publisher
• Oracle Self-Service Human Resources
• Oracle Taleo
• Employee performance management system
• Blackboard Learn
• Microsoft Excel
• Oracle PeopleSoft Enterprise Employee Self-Service
• Microsoft Word
• Word processing software
• Email software
• Ultimate Software UltiPro Workplace
• Corel WordPerfect Office Suite
• Learning management system LMS
• Database software
• Scanning software