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Job Description

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Job Details

• The SOC (Standard Occupational Classification) code is 43-4161.00
• The Mean Annual Wage in the U.S. is $ 40,100.00
• The Mean Hourly Wage is $ 19.00
• Currently, there are 137,150 people on this job

☝️ Information based on the reference occupation “Human Resources Assistants, Except Payroll and Timekeeping”.

Also Known As…

• Human Resources Assistants, Except Payroll and Timekeeping
• Personnel Assistant
• Human Resources Technician (HR Technician)
• Human Resources Specialist (HR Specialist)
• Human Resources Representative (HR Representative)
• Human Resources Coordinator (HR Coordinator)
• Human Resources Consultant (HR Consultant)
• Human Resources Associate (HR Associate)
• Human Resources Assistant (HR Assistant)
• Administrative Assistant
• Workers Compensation Coordinator
• Time Study Clerk
• Temporary Help Agency Referral Clerk
• Staffing Assistant
• Staffing and Assignments Coordinator
• Personnel Technician
• Personnel System Manager
• Personnel Services Specialist
• Personnel Officer
• Personnel Clerk
• Personnel Associate
• Personnel Analyst
• Personnel Aide
• Identification Clerk
• Human Resources Team Member
• Human Resources Recruiter (HR Recruiter)
• Human Resources Information Systems Administrator (HRIS Administrator)
• Human Resources Clerk (HR Clerk)
• Human Resources Analyst (HR Analyst)
• Human Resources Administrator
• Human Resources Administrative Assistant
• Human Resource Specialist
• Enrollment Specialist
• Employment Specialist
• Employment Clerk
• Employment Assistant
• Compensation and Benefits Technician
• Civil Service Worker
• Civil Service Clerk
• Benefits Coordinator
• Benefits Clerk
• Benefits Administrator
• Assignment Clerk
• Agent-Contract Clerk

Tasks for “Human Resources Administrative Assistant”

• Inform job applicants of their acceptance or rejection of employment.
• Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Interview job applicants to obtain and verify information used to screen and evaluate them.
• Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
• Arrange for in-house and external training activities.
• Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
• Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
• Select applicants meeting specified job requirements and refer them to hiring personnel.
• Process and review employment applications to evaluate qualifications or eligibility of applicants.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
• Provide assistance in administering employee benefit programs and worker's compensation plans.
• Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
• Compile and prepare reports and documents pertaining to personnel activities.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Prepare badges, passes, and identification cards, and perform other security-related duties.
• Gather personnel records from other departments or employees.

Related Technology & Tools

• Mainframe computers
• Scanners
• Desktop computers
• 10-key calculators
• Personal computers
• Photocopiers
• Document binding equipment
• Laser facsimile machines
• Photocopying equipment

• ADP Workforce Now
• Blackboard Learn
• Oracle PeopleSoft Enterprise Employee Self-Service
• Human resource management software HRMS
• Microsoft Word
• Ultimate Software UltiPro Workplace
• Workscape HR Service Center
• Document management system software
• Microsoft Excel
• Employee self-service software
• Employee performance management system
• Microsoft PowerPoint
• Microsoft Office
• Microsoft Internet Explorer
• Learning management system LMS
• Google Docs
• Oracle Taleo
• WebCT
• Microsoft Visio
• Google Calendar
• Word processing software
• Enterprise resource planning ERP software
• Microsoft Outlook
• Microsoft Access
• Oracle PeopleSoft
• Scanning software
• Corel WordPerfect Office Suite
• Oracle Self-Service Human Resources
• Human resources information system HRIS
• ADP Enterprise HR
• Email software
• Microsoft SharePoint
• Microsoft Publisher
• FileMaker Pro
• Oracle PeopleSoft Enterprise Human Resources
• Database software
• Calendar and scheduling software
• SAP ERP