Will “Document Control Specialist” be Replaced By Robots? 🤔
Unknown Chance of Automation
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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Specialist
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Document Control Specialist”
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Analyze, interpret, or disseminate system performance data.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Propose recommendations for improving content management system capabilities.
- Consult with end users regarding problems in accessing electronic content.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Document technical functions and specifications for new or proposed content management systems.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Prepare support documentation and training materials for end users of document management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Write, review, or execute plans for testing new or established document management systems.
- Operate data capture technology to import digitized documents into document management system.
Related Technology & Tools
- Computer hard disk drives
- Magneto optical drives
- Scanners
- Content servers
- Tape libraries
- Cloud computing servers
- UNIX
- CAPSYS Capture
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- FileHold Systems FileHold
- Google AdWords
- IBM DB2
- IBM BPM Blueprint
- IBM WebSphere MQ
- IBM FileNet Content Manager
- Cabinet NG CNG-SAFE
- Adobe Systems Adobe Acrobat
- Practical extraction and reporting language Perl
- Thomson Reuters GoFileRoom
- Day Software CQ5 Web Content Management
- EMC Documentum
- Adobe Systems Adobe InDesign
- Microsoft Windows
- Microsoft Excel
- Microsoft Outlook
- Hewlett Packard Exstream Dialogue
- DB Tech RAS
- Oracle SQL Developer
- SAP Business Objects
- Ademero Content Central
- Hyland Software OnBase
- Thomson Reuters FileCabinet CS
- Microsoft Project
- Laserfiche Rio
- Ever Team EverSuite Content Management
- Microsoft Office Document Imaging
- Microsoft Word
- Oracle Universal Content Management
- Autonomy iManage WorkSite
- PTC Creo Parametric
- Document management system software
- Document indexing software
- FileVision
- Microsoft Visual Basic
- Xythos Enterprise Document Management Suite
- Fabasoft Folio
- Westbrook Fortis
- Objectif Lune PlanetPress Suite
- Perceptive Software ImageNow
- SAP Sybase PowerBuilder
- Microsoft Access
- Microsoft Visio
- SpringCM
- Enterprise report management ERM software
- Business process management BPM software
- Microsoft PowerPoint
- SAP BusinessObjects Data Integrator
- Unified modeling language UML
- Central Desktop
- Systemware
- Open Text Web Solutions
- Doc.It DM
- Optical character recognition OCR software
- SAP DMS
- Objective Electronic Document Management
- Microsoft SharePoint
- Vertafore ImageRight
- Xerox DocuShare
- Newgen Software Technologies OmniDocs
- Document imaging software
- OpenDocMan
- SAP ERP Financials
- Oracle Java
- Hypertext markup language HTML
- Oracle WebLogic
- Google Analytics
- Computhink ViewWise
- Oracle PeopleSoft Financials
- Advanced Processing and Imaging OptiView ECM
- Apple Final Cut Pro
- Adobe Systems Adobe Dreamweaver
- Autodesk AutoCAD
- Version control software
- Extensible markup language XML
- Pegasystems SmartBPM
- Linux
- Office Gemini Diamond Vision
- Treeno Software Treeno Content Server
- EMC Document Sciences xPression
- Records management software
- Alfresco Software Alfresco
- File compression software
- Saperion ECM
- IBM MVS
- Microsoft .NET Framework
- Personable Workflow DMS
- FileMaker Pro
- File system software
- EMC Captiva
- Conarc iChannel
- Microsoft SQL Server