Will “Document Management Specialists” be Replaced By Robots? 🤔
Unknown Chance of Automation
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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
Also Known As…
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Specialist
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Document Management Specialists”
- Conduct needs assessments to identify document management requirements of departments or end users.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Write, review, or execute plans for testing new or established document management systems.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Document technical functions and specifications for new or proposed content management systems.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Prepare support documentation and training materials for end users of document management systems.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Operate data capture technology to import digitized documents into document management system.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Propose recommendations for improving content management system capabilities.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Analyze, interpret, or disseminate system performance data.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Consult with end users regarding problems in accessing electronic content.
Related Technology & Tools
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- Computer hard disk drives
- Magneto optical drives
- Scanners
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- Day Software CQ5 Web Content Management
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- Autodesk AutoCAD
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- Adobe Systems Adobe Dreamweaver
- Open Text Web Solutions
- CAPSYS Capture
- Oracle PeopleSoft Financials
- SAP Sybase PowerBuilder
- Business process management BPM software
- File system software
- OpenDocMan
- Xerox DocuShare
- Optical character recognition OCR software
- SAP DMS
- Hyland Software OnBase
- IBM DB2
- Oracle Universal Content Management
- Laserfiche Rio
- Hewlett Packard Exstream Dialogue
- Microsoft Word
- Microsoft Visio
- Linux
- UNIX
- Central Desktop
- Hypertext markup language HTML
- Oracle Java
- SAP ERP Financials
- EMC Documentum
- Microsoft Windows
- FileVision
- Oracle SQL Developer
- Thomson Reuters FileCabinet CS
- SpringCM
- IBM FileNet Content Manager
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- EMC Document Sciences xPression
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- Practical extraction and reporting language Perl
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- Conarc iChannel
- Microsoft Excel
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- Unified modeling language UML
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- Microsoft .NET Framework
- Vertafore ImageRight
- Cabinet NG CNG-SAFE
- Doc.It DM
- Document indexing software
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- Pegasystems SmartBPM
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- PTC Creo Parametric
- Version control software
- Microsoft PowerPoint
- Microsoft Project
- Newgen Software Technologies OmniDocs
- Objective Electronic Document Management
- EMC Captiva
- FileMaker Pro
- Microsoft Visual Basic
- IBM MVS
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- SAP BusinessObjects Data Integrator
- Xythos Enterprise Document Management Suite
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- Westbrook Fortis
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- Systemware
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- IBM WebSphere MQ
- DB Tech RAS
- Google Analytics
- Microsoft SharePoint
- Computhink ViewWise