Will “Document Specialist” be Replaced By Robots? 🤔
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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Document Specialist”
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Prepare support documentation and training materials for end users of document management systems.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Consult with end users regarding problems in accessing electronic content.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Analyze, interpret, or disseminate system performance data.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Operate data capture technology to import digitized documents into document management system.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Write, review, or execute plans for testing new or established document management systems.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Document technical functions and specifications for new or proposed content management systems.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Propose recommendations for improving content management system capabilities.
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- Microsoft Word
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- Version control software
- Thomson Reuters FileCabinet CS
- Objectif Lune PlanetPress Suite
- Treeno Software Treeno Content Server
- Microsoft Visio
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- SAP DMS
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- UNIX
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- Linux
- Objective Electronic Document Management
- SAP BusinessObjects Data Integrator
- Xythos Enterprise Document Management Suite
- Oracle PeopleSoft Financials
- Unified modeling language UML
- Doc.It DM
- Autodesk AutoCAD
- Adobe Systems Adobe InDesign
- SAP Business Objects
- Microsoft Office Document Imaging
- Saperion ECM
- IBM BPM Blueprint
- IBM FileNet Content Manager
- Open Text Web Solutions
- Google AdWords
- Microsoft Visual Basic
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- Hypertext markup language HTML
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- DB Tech RAS
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- SAP Sybase PowerBuilder
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- Document imaging software
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- Microsoft Windows
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- File system software
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- Xerox DocuShare
- Systemware
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- Central Desktop
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- Ever Team EverSuite Content Management
- FileMaker Pro
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- Microsoft .NET Framework
- Computhink ViewWise
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- Laserfiche Rio
- Advanced Processing and Imaging OptiView ECM