Will “Document Specialist” be Replaced By Robots? 🤔
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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Document Specialist”
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Operate data capture technology to import digitized documents into document management system.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Document technical functions and specifications for new or proposed content management systems.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Prepare support documentation and training materials for end users of document management systems.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Analyze, interpret, or disseminate system performance data.
- Propose recommendations for improving content management system capabilities.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Write, review, or execute plans for testing new or established document management systems.
- Consult with end users regarding problems in accessing electronic content.
Related Technology & Tools
- Computer hard disk drives
- Scanners
- Content servers
- Magneto optical drives
- Cloud computing servers
- Tape libraries
- Ademero Content Central
- OpenDocMan
- Objectif Lune PlanetPress Suite
- Xerox DocuShare
- IBM WebSphere MQ
- SAP ERP Financials
- Xythos Enterprise Document Management Suite
- IBM DB2
- IBM BPM Blueprint
- Office Gemini Diamond Vision
- Autonomy iManage WorkSite
- Central Desktop
- Saperion ECM
- Records management software
- Alfresco Software Alfresco
- Microsoft Excel
- UNIX
- Ever Team EverSuite Content Management
- Autodesk AutoCAD
- Treeno Software Treeno Content Server
- Pegasystems SmartBPM
- IBM FileNet Content Manager
- Doc.It DM
- Laserfiche Rio
- CAPSYS Capture
- Enterprise report management ERM software
- Oracle Java
- EMC Documentum
- DB Tech RAS
- Microsoft Project
- Document imaging software
- Microsoft Visual Basic
- Thomson Reuters GoFileRoom
- Adobe Systems Adobe Acrobat
- Microsoft Outlook
- Google Analytics
- Oracle PeopleSoft Financials
- FileMaker Pro
- Adobe Systems Adobe Dreamweaver
- IBM MVS
- File system software
- Microsoft SQL Server
- Document management system software
- Extensible markup language XML
- FileVision
- FileHold Systems FileHold
- EMC Document Sciences xPression
- Systemware
- Linux
- Practical extraction and reporting language Perl
- Objective Electronic Document Management
- Fabasoft Folio
- Thomson Reuters FileCabinet CS
- Hypertext markup language HTML
- Oracle WebLogic
- Apple Final Cut Pro
- SAP BusinessObjects Data Integrator
- Microsoft Word
- Perceptive Software ImageNow
- Cabinet NG CNG-SAFE
- Microsoft PowerPoint
- Microsoft SharePoint
- Business process management BPM software
- File compression software
- Optical character recognition OCR software
- SAP Business Objects
- Newgen Software Technologies OmniDocs
- Microsoft .NET Framework
- Open Text Web Solutions
- SpringCM
- Hyland Software OnBase
- Microsoft Windows
- EMC Captiva
- Personable Workflow DMS
- Westbrook Fortis
- Vertafore ImageRight
- Unified modeling language UML
- Conarc iChannel
- Document indexing software
- Advanced Processing and Imaging OptiView ECM
- Google AdWords
- Adobe Systems Adobe Photoshop
- Computhink ViewWise
- SAP Sybase PowerBuilder
- Oracle SQL Developer
- Oracle Universal Content Management
- Microsoft Access
- Hewlett Packard Exstream Dialogue
- SAP DMS
- Microsoft Office Document Imaging
- Version control software
- Microsoft Visio
- Day Software CQ5 Web Content Management
- PTC Creo Parametric
- Adobe Systems Adobe InDesign