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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Implementation Specialist
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Specialist
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Implementation Specialist”
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Analyze, interpret, or disseminate system performance data.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Operate data capture technology to import digitized documents into document management system.
- Prepare support documentation and training materials for end users of document management systems.
- Consult with end users regarding problems in accessing electronic content.
- Propose recommendations for improving content management system capabilities.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Document technical functions and specifications for new or proposed content management systems.
- Write, review, or execute plans for testing new or established document management systems.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Conduct needs assessments to identify document management requirements of departments or end users.
Related Technology & Tools
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- Scanners
- Content servers
- Tape libraries
- Computer hard disk drives
- File system software
- Microsoft Project
- Central Desktop
- Saperion ECM
- Optical character recognition OCR software
- Microsoft Visio
- Practical extraction and reporting language Perl
- FileMaker Pro
- Laserfiche Rio
- FileVision
- Version control software
- Computhink ViewWise
- Oracle PeopleSoft Financials
- Hyland Software OnBase
- Hypertext markup language HTML
- Microsoft .NET Framework
- Oracle WebLogic
- OpenDocMan
- Thomson Reuters GoFileRoom
- Microsoft Word
- IBM FileNet Content Manager
- Systemware
- Day Software CQ5 Web Content Management
- Microsoft Office Document Imaging
- Microsoft Outlook
- Ademero Content Central
- EMC Document Sciences xPression
- Microsoft PowerPoint
- Oracle SQL Developer
- Advanced Processing and Imaging OptiView ECM
- Microsoft SharePoint
- Linux
- Autodesk AutoCAD
- Google Analytics
- CAPSYS Capture
- Office Gemini Diamond Vision
- EMC Documentum
- Business process management BPM software
- Objective Electronic Document Management
- Adobe Systems Adobe InDesign
- IBM WebSphere MQ
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- IBM BPM Blueprint
- Open Text Web Solutions
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- Records management software
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- Newgen Software Technologies OmniDocs
- Westbrook Fortis
- Adobe Systems Adobe Dreamweaver
- SpringCM
- IBM DB2
- Autonomy iManage WorkSite
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- Unified modeling language UML
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- Hewlett Packard Exstream Dialogue
- UNIX
- Microsoft Visual Basic
- SAP DMS
- Objectif Lune PlanetPress Suite
- Apple Final Cut Pro
- SAP ERP Financials
- Oracle Universal Content Management
- SAP Business Objects
- Pegasystems SmartBPM
- Cabinet NG CNG-SAFE
- FileHold Systems FileHold
- Extensible markup language XML
- Treeno Software Treeno Content Server
- Adobe Systems Adobe Photoshop
- Microsoft Excel
- EMC Captiva
- Microsoft Windows
- Google AdWords
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- Document indexing software
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- Xerox DocuShare
- Microsoft SQL Server
- Vertafore ImageRight
- Doc.It DM
- Adobe Systems Adobe Acrobat
- Conarc iChannel
- DB Tech RAS
- Document imaging software