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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Specialist
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Implementation Specialist”
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Prepare support documentation and training materials for end users of document management systems.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Consult with end users regarding problems in accessing electronic content.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Propose recommendations for improving content management system capabilities.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Analyze, interpret, or disseminate system performance data.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Write, review, or execute plans for testing new or established document management systems.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Operate data capture technology to import digitized documents into document management system.
- Document technical functions and specifications for new or proposed content management systems.
Related Technology & Tools
- Scanners
- Content servers
- Tape libraries
- Cloud computing servers
- Magneto optical drives
- Computer hard disk drives
- Document imaging software
- Hewlett Packard Exstream Dialogue
- Microsoft Visual Basic
- DB Tech RAS
- Oracle SQL Developer
- Records management software
- PTC Creo Parametric
- Optical character recognition OCR software
- Oracle PeopleSoft Financials
- Systemware
- Advanced Processing and Imaging OptiView ECM
- Microsoft Office Document Imaging
- IBM FileNet Content Manager
- IBM MVS
- Newgen Software Technologies OmniDocs
- File compression software
- Autonomy iManage WorkSite
- Computhink ViewWise
- Westbrook Fortis
- Document indexing software
- Thomson Reuters GoFileRoom
- Laserfiche Rio
- Central Desktop
- Adobe Systems Adobe Acrobat
- SAP ERP Financials
- FileHold Systems FileHold
- SpringCM
- Google AdWords
- Alfresco Software Alfresco
- EMC Document Sciences xPression
- Microsoft PowerPoint
- IBM DB2
- Microsoft Outlook
- Extensible markup language XML
- CAPSYS Capture
- Business process management BPM software
- Adobe Systems Adobe Dreamweaver
- Treeno Software Treeno Content Server
- Document management system software
- SAP DMS
- Xerox DocuShare
- Fabasoft Folio
- IBM WebSphere MQ
- Adobe Systems Adobe Photoshop
- EMC Captiva
- Pegasystems SmartBPM
- FileMaker Pro
- FileVision
- SAP Business Objects
- Microsoft Project
- Oracle Universal Content Management
- File system software
- Microsoft Access
- Unified modeling language UML
- SAP BusinessObjects Data Integrator
- Microsoft Visio
- Day Software CQ5 Web Content Management
- Personable Workflow DMS
- Practical extraction and reporting language Perl
- Xythos Enterprise Document Management Suite
- Objective Electronic Document Management
- Google Analytics
- Enterprise report management ERM software
- Apple Final Cut Pro
- Perceptive Software ImageNow
- IBM BPM Blueprint
- Microsoft Windows
- Thomson Reuters FileCabinet CS
- SAP Sybase PowerBuilder
- Oracle Java
- Doc.It DM
- Microsoft SharePoint
- Version control software
- Vertafore ImageRight
- Autodesk AutoCAD
- Office Gemini Diamond Vision
- Microsoft Excel
- Microsoft Word
- UNIX
- Hyland Software OnBase
- Saperion ECM
- Conarc iChannel
- Adobe Systems Adobe InDesign
- Oracle WebLogic
- Linux
- Ever Team EverSuite Content Management
- Objectif Lune PlanetPress Suite
- EMC Documentum
- Cabinet NG CNG-SAFE
- Hypertext markup language HTML
- Ademero Content Central
- Microsoft SQL Server
- Microsoft .NET Framework
- OpenDocMan
- Open Text Web Solutions