Will “Records Manager” be Replaced By Robots? 🤔
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Job Description
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Job Details
- The SOC (Standard Occupational Classification) code is 15-1199.12
☝️ Information based on the reference occupation “Document Management Specialists”.
Also Known As…
- Document Management Specialists
- Records Manager
- Record Systems Analyst
- Manager, Enterprise Content Management
- IT Project Manager
- Implementation Specialist
- Document Management Consultant
- Document Control, Electronic Content, and Records Manager
- Document Control Manager
- Business Records Manager
- Business Process Analyst
- Enterprise Records Analyst
- Documentation Specialist
- Documentation Analyst
- Document Specialist
- Document Management Technician
- Document Management Specialist
- Document Imaging Specialist
- Document Controller
- Document Control Supervisor
- Document Control Specialist
- Document Control Coordinator
- Document Control Clerk
- Director
- Content Strategist
- Content Specialist
Tasks for “Records Manager”
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Propose recommendations for improving content management system capabilities.
- Consult with end users regarding problems in accessing electronic content.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Write, review, or execute plans for testing new or established document management systems.
- Document technical functions and specifications for new or proposed content management systems.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Prepare support documentation and training materials for end users of document management systems.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Operate data capture technology to import digitized documents into document management system.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Analyze, interpret, or disseminate system performance data.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
Related Technology & Tools
- Cloud computing servers
- Scanners
- Content servers
- Tape libraries
- Computer hard disk drives
- Magneto optical drives
- Ademero Content Central
- Microsoft Office Document Imaging
- Central Desktop
- Optical character recognition OCR software
- Hewlett Packard Exstream Dialogue
- File system software
- SAP Sybase PowerBuilder
- Objective Electronic Document Management
- Version control software
- Unified modeling language UML
- Records management software
- Enterprise report management ERM software
- IBM FileNet Content Manager
- Microsoft Outlook
- Doc.It DM
- Microsoft Access
- Adobe Systems Adobe Acrobat
- Document management system software
- Laserfiche Rio
- Advanced Processing and Imaging OptiView ECM
- Cabinet NG CNG-SAFE
- Computhink ViewWise
- Xythos Enterprise Document Management Suite
- Oracle Universal Content Management
- Google Analytics
- Oracle Java
- Document indexing software
- Autonomy iManage WorkSite
- IBM DB2
- Microsoft Excel
- Oracle PeopleSoft Financials
- Hyland Software OnBase
- Microsoft PowerPoint
- Alfresco Software Alfresco
- FileMaker Pro
- Fabasoft Folio
- CAPSYS Capture
- Day Software CQ5 Web Content Management
- EMC Document Sciences xPression
- Apple Final Cut Pro
- Objectif Lune PlanetPress Suite
- Hypertext markup language HTML
- PTC Creo Parametric
- Google AdWords
- Oracle SQL Developer
- Personable Workflow DMS
- SpringCM
- Pegasystems SmartBPM
- Microsoft Project
- Microsoft Visual Basic
- Microsoft SharePoint
- IBM WebSphere MQ
- Newgen Software Technologies OmniDocs
- IBM BPM Blueprint
- Vertafore ImageRight
- Treeno Software Treeno Content Server
- Microsoft .NET Framework
- Xerox DocuShare
- Microsoft Word
- Conarc iChannel
- Microsoft Visio
- Adobe Systems Adobe Photoshop
- SAP Business Objects
- Thomson Reuters FileCabinet CS
- Thomson Reuters GoFileRoom
- Ever Team EverSuite Content Management
- IBM MVS
- Microsoft Windows
- FileVision
- FileHold Systems FileHold
- Adobe Systems Adobe InDesign
- EMC Captiva
- Perceptive Software ImageNow
- Business process management BPM software
- Oracle WebLogic
- Linux
- SAP ERP Financials
- Practical extraction and reporting language Perl
- Westbrook Fortis
- Open Text Web Solutions
- SAP BusinessObjects Data Integrator
- SAP DMS
- DB Tech RAS
- Autodesk AutoCAD
- Adobe Systems Adobe Dreamweaver
- UNIX
- Saperion ECM
- Office Gemini Diamond Vision
- EMC Documentum
- Document imaging software
- Extensible markup language XML
- Systemware
- File compression software
- Microsoft SQL Server
- OpenDocMan