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“Administrative Office Specialist” will probably be replaced by robots.

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Job Description

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Job Details

The SOC (Standard Occupational Classification) code is 43-6011.00
The Mean Annual Wage in the U.S. is $ 57,910.00
The Mean Hourly Wage is $ 27.00
Currently, there are 631,610 people on this job

☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.

Also Known As…

Tasks for “Administrative Office Specialist”

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Set up and oversee administrative policies and procedures for offices or organizations.
Provide clerical support to other departments.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Answer phone calls and direct calls to appropriate parties or take messages.
Make travel arrangements for executives.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Manage and maintain executives' schedules.
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Attend meetings to record minutes.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Open, sort, and distribute incoming correspondence, including faxes and email.
Interpret administrative and operating policies and procedures for employees.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Compile, transcribe, and distribute minutes of meetings.
Process payroll information.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Related Technology & Tools

Handheld computers
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Digital cameras
Multi-line telephone systems
Liquid crystal display LCD video projectors
Laser facsimile machines
Pagers
Dictation equipment
10-key calculators
Electric typewriters
Personal digital assistants PDA
Laptop computers

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