Will “Executive Secretaries and Executive Administrative Assistants” be Replaced By Robots? 🤔
86% Chance of Automation
“Executive Secretaries and Executive Administrative Assistants” will probably be replaced by robots.
This job is ranked #490 out of #702. A higher ranking (i.e., a lower number) means the job is less likely to be replaced.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
Also Known As…
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretary to the Vice President
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Scheduler
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Automation Secretary (OA Secretary)
- Office Assistant
- Office Administrator
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Executive Secretaries and Executive Administrative Assistants”
- Compile, transcribe, and distribute minutes of meetings.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Manage and maintain executives' schedules.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Interpret administrative and operating policies and procedures for employees.
- Provide clerical support to other departments.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Attend meetings to record minutes.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Prepare responses to correspondence containing routine inquiries.
- Make travel arrangements for executives.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Process payroll information.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Related Technology & Tools
- Laser facsimile machines
- Scanners
- Pagers
- 10-key calculators
- Desktop computers
- Laptop computers
- Electric typewriters
- Digital cameras
- Handheld calculators
- Personal computers
- Data input scanners
- Photocopying equipment
- Handheld computers
- Personal digital assistants PDA
- Liquid crystal display LCD video projectors
- Dictation equipment
- Multi-line telephone systems
- Microsoft Access
- Word processing software
- Corel WordPerfect
- Microsoft Outlook
- Oracle E-Business Suite Financials
- Blackbaud The Raiser's Edge
- Microsoft Excel
- Oracle Primavera Enterprise Project Portfolio Management
- Workbrain Employee Scheduling
- Accounting software
- Web browser software
- Oracle PeopleSoft
- Geac MPC Production
- PCC Pediatric Partner
- Workbrain Time and Attendance
- Desktop publishing software
- Microsoft Team Foundation Server
- Work Technology WorkTech Time
- Epicor Vantage
- Microsoft Office SharePoint Server MOSS
- Mac OS X
- Micro Estimating FabPlan
- PRONTO Xi
- Maynard PlanStaff Manager
- Calendar and scheduling software
- RefWorks RefShare
- Adobe Systems Adobe Contribute
- IBM Notes
- Transcription software
- Sage Peachtree Premium Accounting for Manufacturing
- Microsoft SharePoint
- Microsoft Dynamics GP
- Microsoft Visio
- FileMaker Pro
- Aestiva Purchase Order
- Intuit QuickBooks
- Inetsoft
- Microsoft Word
- Web conferencing software
- Fishbowl Warehouse
- Sage 50 Accounting
- KAPES
- Human resource management software HRMS
- MTI Systems Costimator JS
- Office suite software
- Workflow International Deskflow Enterprise
- Internet browser software
- Microsoft PowerPoint
- RefWorks
- Customer relationship management CRM software
- Questek Humanis
- Adobe Systems Adobe Illustrator
- Adobe Systems Adobe Acrobat
- LexisNexis
- Data entry software
- SYSPRO
- Adobe Systems Adobe InDesign
- Microsoft Publisher
- PCC EHR
- Microsoft Office
- Records management systems
- Oracle PeopleSoft Financials
- Microsoft Project
- Exact Software Macola ES
- Appointment scheduling software
- Adobe Systems Adobe Photoshop
- MicroStrategy Report Services
- Graphics software
- SAP