Will “Office Automation Secretary (OA Secretary)” be Replaced By Robots? 🤔
86% Chance of Automation
“Office Automation Secretary (OA Secretary)” will probably be replaced by robots.
This job is ranked #490 out of #702. A higher ranking (i.e., a lower number) means the job is less likely to be replaced.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.
Also Known As…
- Executive Secretaries and Executive Administrative Assistants
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretary to the Vice President
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Scheduler
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Assistant
- Office Administrator
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Office Automation Secretary (OA Secretary)”
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries.
- Process payroll information.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Make travel arrangements for executives.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Manage and maintain executives' schedules.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Greet visitors and determine whether they should be given access to specific individuals.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Interpret administrative and operating policies and procedures for employees.
- File and retrieve corporate documents, records, and reports.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Provide clerical support to other departments.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Attend meetings to record minutes.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Compile, transcribe, and distribute minutes of meetings.
- Set up and oversee administrative policies and procedures for offices or organizations.
Related Technology & Tools
- Data input scanners
- Personal digital assistants PDA
- Digital cameras
- Laser facsimile machines
- Dictation equipment
- Desktop computers
- Liquid crystal display LCD video projectors
- Photocopying equipment
- 10-key calculators
- Electric typewriters
- Laptop computers
- Multi-line telephone systems
- Handheld calculators
- Personal computers
- Pagers
- Handheld computers
- Scanners
- SAP
- Microsoft Office
- Corel WordPerfect
- Oracle E-Business Suite Financials
- Microsoft Access
- MTI Systems Costimator JS
- Microsoft Publisher
- Geac MPC Production
- Office suite software
- Inetsoft
- Micro Estimating FabPlan
- IBM Notes
- Aestiva Purchase Order
- Microsoft Team Foundation Server
- Microsoft SharePoint
- Oracle PeopleSoft
- Microsoft PowerPoint
- SYSPRO
- Web conferencing software
- Maynard PlanStaff Manager
- Data entry software
- FileMaker Pro
- Fishbowl Warehouse
- Questek Humanis
- Microsoft Word
- Internet browser software
- Graphics software
- Microsoft Office SharePoint Server MOSS
- Adobe Systems Adobe InDesign
- Work Technology WorkTech Time
- Adobe Systems Adobe Acrobat
- Intuit QuickBooks
- PCC Pediatric Partner
- Adobe Systems Adobe Illustrator
- Exact Software Macola ES
- Calendar and scheduling software
- Word processing software
- Customer relationship management CRM software
- Accounting software
- Appointment scheduling software
- Oracle Primavera Enterprise Project Portfolio Management
- PCC EHR
- Oracle PeopleSoft Financials
- Epicor Vantage
- Microsoft Outlook
- Adobe Systems Adobe Photoshop
- Blackbaud The Raiser's Edge
- Microsoft Dynamics GP
- Workflow International Deskflow Enterprise
- MicroStrategy Report Services
- Microsoft Project
- Human resource management software HRMS
- Workbrain Employee Scheduling
- RefWorks RefShare
- Sage 50 Accounting
- Desktop publishing software
- Web browser software
- Mac OS X
- RefWorks
- Sage Peachtree Premium Accounting for Manufacturing
- Workbrain Time and Attendance
- Microsoft Visio
- PRONTO Xi
- Records management systems
- Adobe Systems Adobe Contribute
- Transcription software
- LexisNexis
- KAPES
- Microsoft Excel