Will “Office Automation Secretary (OA Secretary)” be Replaced By Robots? 🤔
86% Chance of Automation
“Office Automation Secretary (OA Secretary)” will probably be replaced by robots.
This job is ranked #490 out of #702. A higher ranking (i.e., a lower number) means the job is less likely to be replaced.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.
Also Known As…
- Executive Secretaries and Executive Administrative Assistants
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretary to the Vice President
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Scheduler
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Assistant
- Office Administrator
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Office Automation Secretary (OA Secretary)”
- Attend meetings to record minutes.
- File and retrieve corporate documents, records, and reports.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Prepare responses to correspondence containing routine inquiries.
- Compile, transcribe, and distribute minutes of meetings.
- Process payroll information.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Manage and maintain executives' schedules.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Provide clerical support to other departments.
- Greet visitors and determine whether they should be given access to specific individuals.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Interpret administrative and operating policies and procedures for employees.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Related Technology & Tools
- Desktop computers
- Laptop computers
- Photocopying equipment
- Scanners
- Multi-line telephone systems
- 10-key calculators
- Laser facsimile machines
- Electric typewriters
- Personal computers
- Dictation equipment
- Liquid crystal display LCD video projectors
- Pagers
- Handheld computers
- Digital cameras
- Personal digital assistants PDA
- Handheld calculators
- Data input scanners
- Aestiva Purchase Order
- Fishbowl Warehouse
- Maynard PlanStaff Manager
- Micro Estimating FabPlan
- Microsoft Team Foundation Server
- Web conferencing software
- Exact Software Macola ES
- Graphics software
- Accounting software
- Data entry software
- Workflow International Deskflow Enterprise
- Microsoft Dynamics GP
- PCC EHR
- Mac OS X
- Adobe Systems Adobe Photoshop
- SYSPRO
- Microsoft Excel
- Microsoft Project
- Oracle E-Business Suite Financials
- Records management systems
- Sage Peachtree Premium Accounting for Manufacturing
- Adobe Systems Adobe InDesign
- Adobe Systems Adobe Acrobat
- Microsoft Outlook
- LexisNexis
- SAP
- Inetsoft
- Microsoft Publisher
- Geac MPC Production
- Office suite software
- RefWorks RefShare
- Microsoft Word
- Desktop publishing software
- Oracle Primavera Enterprise Project Portfolio Management
- Microsoft PowerPoint
- KAPES
- Sage 50 Accounting
- Microsoft Office SharePoint Server MOSS
- Adobe Systems Adobe Illustrator
- FileMaker Pro
- IBM Notes
- Adobe Systems Adobe Contribute
- Oracle PeopleSoft
- RefWorks
- Workbrain Employee Scheduling
- Intuit QuickBooks
- MTI Systems Costimator JS
- Appointment scheduling software
- PCC Pediatric Partner
- Work Technology WorkTech Time
- Microsoft Access
- Microsoft Office
- Microsoft SharePoint
- Oracle PeopleSoft Financials
- Human resource management software HRMS
- Word processing software
- Epicor Vantage
- Workbrain Time and Attendance
- Customer relationship management CRM software
- PRONTO Xi
- Blackbaud The Raiser's Edge
- Transcription software
- Web browser software
- Internet browser software
- Questek Humanis
- Calendar and scheduling software
- Microsoft Visio
- MicroStrategy Report Services
- Corel WordPerfect