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86% Chance of Automation
“Scheduler” will probably be replaced by robots.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.
Also Known As…
- Executive Secretaries and Executive Administrative Assistants
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretary to the Vice President
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Automation Secretary (OA Secretary)
- Office Assistant
- Office Administrator
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Scheduler”
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Process payroll information.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Interpret administrative and operating policies and procedures for employees.
- Provide clerical support to other departments.
- Greet visitors and determine whether they should be given access to specific individuals.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Manage and maintain executives' schedules.
- Compile, transcribe, and distribute minutes of meetings.
- File and retrieve corporate documents, records, and reports.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Attend meetings to record minutes.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Related Technology & Tools
- Laptop computers
- Laser facsimile machines
- Handheld calculators
- 10-key calculators
- Scanners
- Personal computers
- Data input scanners
- Photocopying equipment
- Liquid crystal display LCD video projectors
- Desktop computers
- Handheld computers
- Dictation equipment
- Personal digital assistants PDA
- Electric typewriters
- Pagers
- Digital cameras
- Multi-line telephone systems
- PCC EHR
- PRONTO Xi
- MTI Systems Costimator JS
- Corel WordPerfect
- Microsoft Team Foundation Server
- Data entry software
- Work Technology WorkTech Time
- Microsoft Project
- Microsoft Office SharePoint Server MOSS
- RefWorks RefShare
- SAP
- Adobe Systems Adobe InDesign
- Microsoft SharePoint
- RefWorks
- KAPES
- MicroStrategy Report Services
- Workbrain Time and Attendance
- Sage 50 Accounting
- Blackbaud The Raiser's Edge
- Accounting software
- Office suite software
- Customer relationship management CRM software
- Microsoft Office
- Adobe Systems Adobe Acrobat
- Adobe Systems Adobe Contribute
- Adobe Systems Adobe Photoshop
- Workbrain Employee Scheduling
- Oracle PeopleSoft
- Sage Peachtree Premium Accounting for Manufacturing
- Microsoft Access
- SYSPRO
- Web conferencing software
- Epicor Vantage
- IBM Notes
- Desktop publishing software
- Transcription software
- Microsoft Word
- Inetsoft
- Microsoft Visio
- Mac OS X
- FileMaker Pro
- Adobe Systems Adobe Illustrator
- Maynard PlanStaff Manager
- Microsoft Excel
- Workflow International Deskflow Enterprise
- Microsoft PowerPoint
- Intuit QuickBooks
- Calendar and scheduling software
- Human resource management software HRMS
- Aestiva Purchase Order
- Microsoft Dynamics GP
- Graphics software
- Appointment scheduling software
- Web browser software
- Fishbowl Warehouse
- PCC Pediatric Partner
- Internet browser software
- Records management systems
- Geac MPC Production
- Microsoft Publisher
- Oracle E-Business Suite Financials
- Microsoft Outlook
- LexisNexis
- Oracle PeopleSoft Financials
- Word processing software
- Exact Software Macola ES
- Oracle Primavera Enterprise Project Portfolio Management
- Questek Humanis
- Micro Estimating FabPlan