Will “Office Administrator” be Replaced By Robots? 🤔
86% Chance of Automation
“Office Administrator” will probably be replaced by robots.
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Job Description
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Job Details
- The SOC (Standard Occupational Classification) code is 43-6011.00
- The Mean Annual Wage in the U.S. is $ 57,910.00
- The Mean Hourly Wage is $ 27.00
- Currently, there are 631,610 people on this job
☝️ Information based on the reference occupation “Executive Secretaries and Executive Administrative Assistants”.
Also Known As…
- Executive Secretaries and Executive Administrative Assistants
- Secretary
- Office Manager
- Executive Secretary
- Executive Assistant
- Executive Administrative Assistant
- Administrative Secretary
- Administrative Coordinator
- Administrative Associate
- Administrative Assistant
- Administrative Aide
- Unit Secretary
- Trust Manager Assistant
- Staff Assistant
- Secretary to the Vice President
- Secretarial or Administrative Duties Clerical Administrative Assistant
- Secretarial or Administrative Duties Administrative Assistant
- Scheduler
- Protocol Officer
- Project Assistant
- Program Support Specialist
- Program Support Assistant
- Personal Secretary
- Personal Assistant
- Office Automation Secretary (OA Secretary)
- Office Assistant
- Management Assistant
- Human Resources Administrative Assistant
- Helper Coordinator
- Front Office Secretary
- Financial Secretary
- Executive, Secretarial, Managerial, or Official Duties Assistant
- Executive Staff Assistant
- Executive Associate
- Executive Administrator
- Court Analyst
- Corporate Secretary
- Confidential Secretary
- Community Youth Secretary
- Clerical Specialist
- Assistant To The Vice President
- Assistant To The President
- Assistant To The Director
- Administrative Support Specialist
- Administrative Supervisor
- Administrative Specialist
- Administrative Services Assistant
- Administrative Officer
- Administrative Office Specialist
- Administrative Office Assistant
- Administrative Liaison
- Administrative and Technical Specialist
Tasks for “Office Administrator”
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Manage and maintain executives' schedules.
- Process payroll information.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Attend meetings to record minutes.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Provide clerical support to other departments.
- Compile, transcribe, and distribute minutes of meetings.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries.
- Interpret administrative and operating policies and procedures for employees.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Make travel arrangements for executives.
Related Technology & Tools
- Photocopying equipment
- Multi-line telephone systems
- 10-key calculators
- Personal computers
- Dictation equipment
- Liquid crystal display LCD video projectors
- Desktop computers
- Personal digital assistants PDA
- Data input scanners
- Pagers
- Laser facsimile machines
- Handheld computers
- Digital cameras
- Handheld calculators
- Laptop computers
- Electric typewriters
- Scanners
- Microsoft Office SharePoint Server MOSS
- RefWorks
- Microsoft Word
- Customer relationship management CRM software
- Intuit QuickBooks
- Microsoft Publisher
- Mac OS X
- Microsoft SharePoint
- Web conferencing software
- Adobe Systems Adobe InDesign
- Geac MPC Production
- Workflow International Deskflow Enterprise
- Web browser software
- Microsoft Outlook
- RefWorks RefShare
- Sage Peachtree Premium Accounting for Manufacturing
- Microsoft Visio
- Adobe Systems Adobe Illustrator
- Microsoft Dynamics GP
- Fishbowl Warehouse
- PCC EHR
- Workbrain Employee Scheduling
- IBM Notes
- Human resource management software HRMS
- Oracle E-Business Suite Financials
- Word processing software
- SAP
- Exact Software Macola ES
- Oracle PeopleSoft
- Adobe Systems Adobe Photoshop
- Calendar and scheduling software
- Corel WordPerfect
- Office suite software
- Aestiva Purchase Order
- Oracle PeopleSoft Financials
- Graphics software
- Accounting software
- FileMaker Pro
- Records management systems
- Microsoft Team Foundation Server
- Microsoft Office
- Questek Humanis
- PRONTO Xi
- Internet browser software
- Oracle Primavera Enterprise Project Portfolio Management
- Adobe Systems Adobe Acrobat
- PCC Pediatric Partner
- Inetsoft
- Microsoft Project
- Work Technology WorkTech Time
- Sage 50 Accounting
- Maynard PlanStaff Manager
- Micro Estimating FabPlan
- Adobe Systems Adobe Contribute
- LexisNexis
- Data entry software
- Microsoft Access
- Microsoft Excel
- KAPES
- MTI Systems Costimator JS
- Microsoft PowerPoint
- Workbrain Time and Attendance
- Desktop publishing software
- Transcription software
- Appointment scheduling software
- SYSPRO
- Epicor Vantage
- MicroStrategy Report Services
- Blackbaud The Raiser's Edge